3 Benefits Of Meeting Room Displays For The Modern Workplace

In today’s fast-paced, hybrid work environment, where remote and in-office teams are constantly juggling meetings, efficient technology is the lifeblood of productivity. As the modern workforce continues to embrace flexible work models, one thing is clear: there needs to be a better way to book meeting spaces.

Cue meeting room displays – small but mighty screens that sit outside conference rooms, offering a real-time view of room availability, upcoming bookings, and more.

These displays have become essential in modern offices, streamlining meeting room usage and eliminating chaos and miscommunication. As demand for seamless collaboration grows, so too does the need for intuitive tools like meeting room displays to help teams stay on track.

Being able to access and manage meeting room displays via your already established meeting room management system is an added bonus.

In this blog post, we’ll explore how OfficeRnD Workplace and Crestron, a leader in innovative technology, are powering meeting rooms across the globe.

Enhancing Convenience in the Workplace

One of the greatest advantages of meeting room displays is the convenience they bring to the modern office. They’re part of the digital signage strategy that’s so much needed in 2025 and beyond.

In any workplace, time is of the essence, and employees need quick, easy access to the resources that keep them productive – like available meeting rooms.

With meeting room displays, room availability is visible at a glance, making it effortless to find a suitable space without wasting time wandering the office or checking booking systems on separate devices. So, it’s a nice-to-have office wayfinding solution.

They also significantly reduce double bookings, a headache for everyone. Just a quick look at the screen provides real-time information on whether the room is occupied, and now, with the OfficeRnD Workplace/Crestron integration, you can access these insights right from your desk.

Beyond availability, meeting room displays also provide key details like room capacity and amenities, helping employees choose the right space for their needs.

This removes the guesswork, allowing employees to make informed decisions on the spot, a paved road to more efficient meetings.

But it doesn’t stop there. Meeting room displays also streamline ad-hoc bookings, making it incredibly easy to grab an available room without the hassle of pre-booking. If a team suddenly needs a space for a spontaneous meeting, they can quickly find an empty room and book it.

This flexibility is a game changer, especially in hybrid work models where teams often juggle between in-office collaboration and remote meetings, adapting plans on the fly. Meeting room displays empower employees to stay agile, ensuring that every minute of their day counts.

Optimizing Resource Utilization

Though meeting room displays provide convenience, this is not their only superpower. These display systems also play a key role in optimizing how office resources are used.

One standout feature that ensures no space goes to waste is the auto-cancellation function. This tool automatically cancels a meeting room reservation if the user fails to check in within a designated time frame, making the room available for others.

Another critical benefit of meeting room displays is conflict avoidance. We’ve all experienced the awkward moment of walking into a meeting room, only to find it occupied by someone else.

With meeting room displays, those misunderstandings become a thing of the past. These screens clearly show who has reserved the room and when, along with any upcoming bookings, making it easy to see if a room is truly available.

This transparency reduces the likelihood of scheduling conflicts, double bookings, or last-minute disruptions.

Professionalizing the Office Environment

Meeting room displays also have the power to elevate the overall look and feel of the office. With their sleek, modern design, these displays offer more than just functionality – they contribute to a professional and polished workspace that leaves a lasting impression on both employees and visitors.

Branding and customization also play into making meeting room displays a cohesive part of your office environment.

The best meeting room display software should allow businesses to add company branding, logos, and custom images.

Furnishing these displays with company branding offers a professional and polished look that aligns with the organization’s identity and serves as a subtle reminder of your organization’s attention to detail.

Recommended Hardware for Meeting Room Displays

To fully unlock the potential of meeting room displays, choosing the right hardware is essential. The best options provide durability, ease of use, and seamless integration with your office environment.

Let’s explore some recommended hardware options and considerations for all things power and connectivity.

Tablet Options

For many offices, high-quality tablets offer a flexible, easy-to-use solution for meeting room displays. Tablets with screens 10” or larger, such as iPads and Samsung Galaxy Tabs, are perfect for displaying room availability, upcoming bookings, and additional meeting room data.

These tablets are known for their sharp displays and are supported by a variety of meeting room display software applications.

Specialty Room Panels

For offices looking for a more tailored solution, specialty room panels like Crestron offer a top-tier alternative.

These panels are built specifically for meeting room management and come with enhanced durability, making them ideal for high-traffic areas.

A key feature is their Power over Ethernet (PoE) support, which ensures a reliable and continuous power supply.

Many models also include visible light-bars that provide at-a-glance room status identification – green for available, red for occupied – so employees can quickly find an open room without interrupting meetings or spending too much time looking at schedules.

These specialty panels are designed to integrate seamlessly with corporate environments, offering long-term reliability.

Power and Connectivity

Power and connectivity are critical to keeping your meeting room displays functional and dependable. Power over Ethernet (PoE) is a recommended option for its reliability and ease of use.

By delivering both power and data over a single cable, PoE eliminates the need for separate power supplies, reducing clutter and making installation simpler.

Wall Mounting

Finally, don’t overlook the importance of proper wall mounting for your meeting room displays. A secure, well-placed wall mount ensures that the display is easily accessible and visible to all employees.

When choosing a wall mount, look for options that support the size and weight of your tablet or panel and provide flexibility in positioning. Adjustable wall mounts can be particularly useful, allowing you to angle the display for optimal visibility in any room layout.

Required Software and Integrations

To create a seamless, efficient booking process and ensure real-time updates, your meeting room displays must integrate with the right tools.

Let’s dive into the key software and integration features that make meeting room displays a powerful device for modern workplaces.

Calendar Integrations

One of the most important aspects of any meeting room display system is its ability to sync with calendar apps like Outlook, Google Calendar, or Microsoft Exchange.

By integrating these displays with your organization’s calendar platform, employees can manage bookings in real time, ensuring that room availability is always accurate and up to date.

In most cases, if not all, workers will receive automatic notifications and calendar invites once they’ve booked a room, immediately saving time on their calendar.

Hybrid Work Platforms

Though hybrid work is by no means a new concept, organizations across the globe are still navigating this space. What works? What doesn’t? What could work? What once worked that doesn’t anymore?

There are still a lot of unknowns when it comes to hybrid work, but a modern workplace management platform can alleviate some of those growing pains.

With platforms like OfficeRnD Workplace, you can gain visibility into office space usage, optimize resources, and enable employees to make bookings from anywhere, whether they’re in the office or working remotely.

Final Thoughts

Meeting room displays offer a wide range of benefits that enhance the modern workplace, from convenience and efficiency to resource optimization and professionalism.

If you’re looking to take your office to the next level, upgrading with modern meeting room displays is a step worth considering. OfficeRnD Workplace, with its seamless integration with platforms like Crestron and its touchscreen room panels, makes managing a hybrid workplace easier and more efficient than ever.

By combining smart technology with sleek design, meeting room displays are an investment in both your company’s productivity and image.