Coworking Insights for Q1 2025: What the Latest FlexIndex Means for Your Business

What if you could take the pulse of the entire coworking world right now – would you? What lengths would you go to get your hands on this kind of data?

In a market defined by constant motion, growing expectations, and evolving work models, coworking and flex space operators are making big decisions with high stakes. But without reliable, timely benchmarks, how do you know if you’re thriving, or just treading water?

That’s where the FlexIndex Q1 2025 comes in. Now, we know what you’re thinking, but this isn’t just another industry report. It’s actually a living snapshot of the flex space landscape, powered by real data from over 2,000 coworking and flex space locations worldwide.

From the buzzing hubs of APAC to the powerhouse markets of EMEA and the ever-expanding Americas, the FlexIndex gives you a data-driven way to track performance, compare with your peers (and competitors) and steer your business forward with confidence.

What is the FlexIndex?

The FlexIndex is a comprehensive composite index created specifically to help operators, investors, and stakeholders navigate the flexible workspace industry with confidence and clarity.

By providing quarterly, data-driven insights, it helps inform strategic decisions, optimize operational performance, and benchmark against global and regional industry standards.

The report delivers detailed regional breakdowns, allowing you to assess how your business stacks up against competitors and industry peers. At the heart of the FlexIndex are six critical KPIs selected for their relevance and actionable insights:

1. Desk Occupancy – Reflects the utilization of flexible desks, a core indicator of workspace demand.
2. Revenue Occupancy – Measures how effectively available space is monetized.
3. Private Office Occupancy – Tracks trends in demand for private, secure office solutions.
4. Revenue per Occupied Desk (RevPOD) – Evaluates revenue generation efficiency per desk.
5. Revenue per Available Desk (RevPAD) – Captures the overall revenue efficiency across total workspace inventory.
6. Price per Hour of Booking – Indicates trends in pricing and booking rates.

Key Global Insights from Q1 2025

The latest FlexIndex data highlights the flex workspace industry’s resilience and growth momentum. Operators around the world are successfully adapting their strategies to shifting market dynamics and consumer preferences.

• Revenue Occupancy continues its upward trend, signaling increased efficiency in monetizing available space. Operators are refining pricing structures, enhancing service offerings, and aligning inventory more closely with demand.
• Desk Occupancy remains steady, underlining a sustained global demand for flexible workspace environments as a core component of modern working culture.
• Private Office Occupancy exhibits significant regional variations. Some regions are experiencing robust growth, reflecting increased demand for stable, private office solutions. In contrast, the slight decline in other regions highlights evolving work patterns, necessitating region-specific strategies.

Diving Deeper: Understanding KPI Trends

Revenue per Occupied Desk (RevPOD) continues to demonstrate the effectiveness of smarter, demand-based pricing strategies. Operators who proactively adapt their offerings and pricing models are building stronger foundations for sustained profitability.

Revenue per Available Desk (RevPAD) has shown incremental improvements, although regional disparities suggest opportunities for further optimization in aligning supply with demand.

By closely analyzing these metrics, you can swiftly identify trends, respond to emerging opportunities, and adjust strategies for maximum impact.

By the way, we recently published an extensive analysis of the EMEA and UKI flex space industry, also based on FlexIndex data.

Methodology You Can Trust

To ensure the highest standards of accuracy and reliability, the FlexIndex employs a rigorous data collection and analysis process:

• Extensive Data Collection: Aggregated monthly from over 2,000 active coworking locations worldwide.
• Data Filtering and Quality Assurance: Excludes canceled and free bookings, unrealistic booking durations, and bookings with zero or negative pricing.
• Membership Revenue: Excludes service-type membership plans for consistency.
• Organizational and Outlier Exclusions: Systematically removes predefined organizations and data points that fall outside realistic occupancy and revenue ranges.
• Currency Standardization: Converts all financial metrics into USD for consistent, global comparison.

Fluctuations and Trends: Keeping Perspective

It’s important to note that quarter-to-quarter fluctuations are natural and often seasonal. While these short-term deviations can seem alarming, they typically represent temporary shifts rather than enduring trends.

Comparing your data year-over-year, rather than quarter-to-quarter, offers a more accurate picture of long-term performance and growth trajectories.

Why Download the FlexIndex?

The FlexIndex equips you with detailed, actionable benchmarks and insights, enabling you to:

• Precisely evaluate your operational performance relative to global and regional benchmarks.
• Identify strategic opportunities and gaps.
• Make informed decisions that enhance efficiency, customer experience, and profitability.

Join Leading Operators Worldwide

By leveraging the FlexIndex, you’ll join thousands of operators globally who rely on our data to gain market clarity, optimize operations, and stay ahead of competitive trends.

Unlock Your Competitive Edge

Whether your goal is growth, expansion, or simply maintaining market leadership, the FlexIndex Q1 2025 provides critical insights and strategic direction to guide your journey.

Are you ready to elevate your coworking strategy with unparalleled data insights?