Solving your Coworking Space Printing Challenges with PaperCut

It’s 2024 and we still talk about printers. Can you believe that? We all hate dealing with these dreaded machines. We hate using them but configurating and maintaining printers is so much worse! We’ve all seen unhappy members trying desperately to print their things and struggling with the printer or copier.

Of course, in 2024, you have some great printing solutions that can simplify the management and dramatically improve user member experience.

One of the best ways to streamline your printing is to rely on an industry-leading, easy-to-use, printer management system, such as PaperCut. For best outcomes, it’d better be integrated with an industry-leading coworking space management system, such as OfficeRnD Flex.

Coworking Space Printing with PaperCut

PaperCut is the global leader in printer management software. It’s also one of the leaders in printing systems for coworking and flex spaces! PaperCut MF is incredibly powerful software to manage all aspects of your printing devices.

Software that uses the power of your devices for good — easy, secure, and waste-free printing

• Enable printing that just works on every platform – PaperCut MF fits in with your print environment, supporting devices you already have. Configure things exactly to your liking, and we’ll make sure the printing part simply happens every single time.
• Protect data before, during, and after printing – PaperCut MF’s security puts peace of mind center stage. Physical measures protect documents throughout their entire lifecycle – and end-to-end encryption keeps data as breach-proof as possible.
• Shrink your footprint and your bills – PaperCut MF boasts eco-friendly policies to help you use less paper, save on toner, recover costs, and make sustainable habits the status quo.

Integrated Printing and Coworking Software

The best coworking management systems, such as OfficeRnD Flex offer very advanced integrations with the printing management solutions, such as PaperCut.

At OfficeRnD, we dedicate huge effort to building our integrations as deep as possible. We introduced the PaperCut MF integration about a year ago and have been consistently updating it and making it better and better. We have more than a hundred coworking operators using OfficeRnD in combination with PaperCut.

The main benefits of the integration are:

• Simplify User Management – save time and effort by syncing your member information with PaperCut MF automatically.
• Recoup Printing Costs – automatically include print fees in your invoices to members by assigning costs per page and matching them with PaperCut MF’s print activity information.
• Improve Members’ Printing Experience – let members print from any device with PaperCut MF without having to know anything about drivers, ports, IP addresses, etc.

For example, when you have a new member, the integration will automatically sync the member’s information between OfficeRnD and PaperCut MF. Then it will allow the member to authenticate with OfficeRnD credentials. When the member prints something, the integration may add a printing fee to the member’s next monthly invoice.

Furthermore, the integration works flawlessly in a multi-location environment.

We’re always constantly improving the integration and would love to hear your feedback and ideas for new features.

Setup the Printing Automation

Getting started with OfficeRnD Flex and PaperCut MF is fairly straightforward. You can learn more about how to get started with the integration here.

If you’re not using OfficeRnD already, sign up for a free 14-day OfficeRnD Flex trial to get started and try out our platform today!

We’d love to hear your feedback and ideas on how to improve our PaperCut integration. Please, reach out to [email protected] if you have questions or [email protected] if you want to discuss our future product plans.

Please, note that we also have an integration with PaperCut Hive which you can find more information about here.