Desk Booking in Microsoft Teams

Frequently Asked Questions

• How to book desks and meeting rooms in Microsoft Teams?

  To book desks from Microsoft Teams using OfficeRnD Workplace, you can use the desk booking feature directly within Teams. This allows you to select and reserve a desk or meeting room via an interactive floor plan. You can also check in, manage, and modify your reservations without switching apps, making it a seamless experience for planning your office visits.

• Can I book desks and rooms for my team members using Microsoft Teams?

  Yes, OfficeRnD in Microsoft Teams allows Administrators and Team Leaders to book desks and other resources on behalf of other team members. They can even book “in bulk” for multiple colleagues or entire teams at a time. These features are particularly useful for team managers, office managers or executive assistants who need to coordinate seating arrangements for multiple people.

• Is it possible to modify or cancel a desk or meeting room booking within Microsoft Teams?

  Yes, you can easily modify or cancel your desk, room, or other resource bookings directly within Microsoft Teams. The OfficeRnD integration allows you to manage all aspects of your reservations, including changing dates or canceling, without leaving the Teams interface.

• Can I manage desk and meeting room bookings across multiple locations in Microsoft Teams?

  Yes, with OfficeRnD integrated into Microsoft Teams, you can book and manage desk, meeting room, and other resource bookings across multiple office locations. The platform allows you to view available resources on an interactive floor plan and make reservations based on your preferred location and floor, ensuring flexibility in managing hybrid work environments.

• What is meeting room booking in Outlook?

  A good hybrid work solution will allow you to book rooms and manage meetings directly from Microsoft Outlook. Thanks to OfficeRnD Workplace’s seamless synchronization with the most popular Microsoft apps, you can book conference rooms from Outlook and see that information on all devices, including in Microsoft Teams. You can also book a meeting room from any other device and have it synced in Outlook.

• What is Desk hoteling?

  Desk Hoteling (sometimes called office hoteling) is an organization system, where employees reserve workstations before coming to the office, typically via a desk booking system. Hoteling provides greater control for employees and removes the possibility of arriving to work to find out there are no free workstations. Hoteling is often used by companies that have a more mature hybrid work model, especially those that mandate employees be in the office a set number of days per week. Continue reading about Desk hoteling.

• What is hot desk booking system in Office 365?

  A hot desk booking system in Office 365 is similar to hot desking but done through Microsoft Office 365. OfficeRnD Workplace seamlessly integrates with Microsoft Office 365 to offer an easier desk booking experience.

• What is desk booking in Microsoft Teams?

  In brief, desk booking in Microsoft Teams allows you to book desks and also meeting rooms directly from Microsoft Teams. You have full freedom to manage and edit reservations without using any other app. In other words, you have a well-working Teams booking system that saves you time and effort to make the booking from another app.

• What is Hot desking?

  Hot desking is an office organization system where workstations (shared desks) are not assigned and cannot be reserved in advance, so employees don’t know where they’ll be sitting on any given day. There are different ways to make hot desking work, like a “first come, first serve” basis, or on a rotational or shift-based principle. Regardless of the mechanism, hot desking offers more freedom, but less control over desk availability. This arrangement is frequently used by companies that don’t mandate employees to come to the office. Continue reading about hot desking.

• Can you use Teams as a booking system?

  Yes, Microsoft Teams can be used as a booking system with the help of integrated tools like OfficeRnD Workplace. This setup allows users to book desks, meeting rooms, and other resources directly within Teams, providing a streamlined experience for managing hybrid workspaces and ensuring that resources are efficiently utilized without leaving the Teams environment.

• Can I use Outlook as a booking system?

  Yes, Outlook can function as a booking system when integrated with tools like OfficeRnD Workplace. By leveraging Outlook's calendar, users can book desks, meeting rooms, or other resources directly from their Outlook interface. This integration streamlines the process, making it easy to manage bookings while staying within the familiar Outlook environment.

• How does meeting room booking work in Microsoft Teams with OfficeRnD?

  Meeting room booking in Microsoft Teams through OfficeRnD is straightforward. Users can view available meeting rooms on an interactive map or weekly calendar, select a room based on their requirements, including capacity and amenities, and reserve it directly within Teams. Users can even request catering or other additional services to enhance their meeting. Room bookings are automatically synced bi-directionally with Outlook to ensure up-to-date availability.

• Does OfficeRnD support hot-desking in Microsoft Teams?

  Yes, OfficeRnD fully supports hot-desking within Microsoft Teams. Users can book available desks on an as-needed basis, providing flexibility for employees who do not have assigned seating but need to reserve a workspace when they visit the office.